Policy planning, plan implementation, coordination, and monitoring for the sustainable development in the North western province

The objectives of the North -Western Provincial Planning and Monitoring Division and the activities carried out to achieve them are listed below

• Preparation of Short -term and long term development plans according to the needs of the province.
• Identify the financial resources needed for the next year during the course of the last quarter of the current year.
• Obtain development proposals from the relevant Ministries, Departments and Institutions, in accordance with identified criteria and financial allocations, after approval of the provincial Council Annual Budget.
• Study development proposals during the month of January and categorize and approve the selected proposals and forward them to the relevant department and institutions for implementation.
• Prepare the annual provincial investment plan at the end of the first quarter consisting of the approved development proposals at district and divisional secretariat levels (The Provincial Specific Development Grant , Criteria Based Development Grant proposals of Provincial Ministries, Local Government Institutions and Provincial Council members)
• Approve necessary amendments of the development proposals before the end of the Second Quarter and implement them.
• Prepare the monthly progress review formats and forward them to relevant Ministries, together with approved development proposals before end of January.
• Obtain completed progress reports for the preceding month before the 10th of each month and prepare the Monthly progress report .
• Prepare the quarterly progress reports by district and province based on monthly progress report.
• Organize and convene monthly Progress review Meetings at provincial level.
• Assist to conduct of monthly Progress review meetings at the Divisional Secretariat level and provide solutions to resolve problems.
• Monitor and evaluate benefits and prepare reports in respect of special development project.
• Collect data and information annually from divisional Secretariats in an organized manner.
• Study reliability of information and computerize analyze and update relevant reports accordingly.
• Update and maintain the Operation Room and assist to maintain Operation Rooms in divisional secretariats.
• Disseminate data and information as needed of other Ministries and institutions.
• Maintenance of efficient and effective administration in the general office in order to provide maximum service to the people.
• Prepare and circulate monthly staff reports by adhering to specific standards and targeted dates
• Make payments for traveling allowance, overtime and other allowance of the officers in the planning unit. Make payments for the traveling allowance of the Assistant Directors (Planning) / other relevant officers related to provincial planning activities attached to the Divisional Secretariats
• Ensure proper maintenance of the advance account in order to expedite payments.
• Update and maintain personal files and enhance the efficiency of officers through performance Assessment

Coordinating and Monitoring the following development programmes.

• Implementation of Five Year Development Plan - North Western Province
• Implementation of Gemi Aruna Programme
• Implementation of Backward Zone Development Programme
• Conduct of Management Information System

Establish a Computer network by incorporating all computers in the Institution with a focus on development needs.

• Identification of development needs in the province and dissemination of correct data and information for planning by updating and computerizing the present data base.
• Ensure sustainable development in the North Western Province by utilizing the development priorities as identified and highlighted in the Five Year Plan.
• Preparation and Implementation of development plans in conformity with changing central and provincial government policies.

Secure necessary manpower and physical resources In order to achieve the above mentioned objectives and future targets